Employment & Internship Opportunities

DEVELOPMENT ASSISTANT

The Flynn Center seeks applicants for a full-time Development Assistant to process gifts, acknowledgements, membership renewals, and all related gift processing functions. The Development Assistant provides administrative support for the Development team, primarily the Executive Director and the Director of Development, and also coordinates and supports Board activities.

DUTIES & RESPONSIBILITIES INCLUDE:

Gift Processing and Departmental Support
• Process all gifts and pledges, including memberships, education, corporate sponsorships, special campaigns, benefit events, matching gifts, grants, and in-kind donations
• Coordinate acknowledgment letters; follow up on matching gift forms and applications
• Maintain and update donor records and files, including recognition and name preference; provide accurate lists for Season Guide and other publications
• Generate monthly membership renewals
• Maintain sustaining membership program with auto-billing and auto-renewal
• Run pledge billing and generate invoices; run batch and posting reports to reconcile with accounting
• Coordinate corporate membership forms and student matinee pledges
• Assist Executive Director with logistics of initial corporate sponsorship acquisition
• Assist with corporate benefit fulfillment and events
• Filing for major donors, grants, and all other related development filing needs
• Assist in Tessitura database upgrades and testing
• Type, proof, edit, and distribute correspondence and reports; draft routine correspondence for signature
• Arrange logistics for meetings, including calendar coordination, booking space, and catering, as needed
• Maintain and update administrative procedures manual and related documents
• Stay abreast of current Flynn policies, procedures, programs, and goals
• Attend staff meetings and serve on committees as requested
• Other duties as assigned

Board Support
• Arrange Board and committee meetings, including all related logistics
• Prepare and distribute agendas and dockets
• Take and prepare minutes of monthly director's meeting
• Follow up on Board and committee actions as appropriate
• Maintain membership files and contact information; keep Board letterhead stocked; maintain Tessitura database; provide lists for website upkeep
• Perform Board liaison functions to develop and enhance positive Board relations

QUALIFICATIONS:

• Bachelor's degree in an appropriate discipline plus two years of relevant administrative and computer/database experience or a combination of education and experience from which comparable knowledge and skills are acquired
• Strong database skills and experience, including an understanding of basic database structures and maintenance
• Ability and willingness to learn software
• Excellent attention to detail
• Strong planning, administrative, and organizational skills
• Excellent Microsoft Office skills including Word and Excel
• Strong writing, editing and proofing skills
• Ability to handle sensitive and confidential information in a professional and discrete manner
• Ability to represent the Executive Director and Board and to deal effectively with a broad range of individuals and organizations, and to work cooperatively with all Flynn staff and Board members

TO APPLY:

Send cover letter & resume by April 11, 2016 to:
Flynn Center for the Performing Arts
Human Resources Department
153 Main Street
Burlington, VT 05401
Email to: HResources@flynncenter.org
No phone calls, please. EOE

SENIOR ACCOUNTANT

The Flynn Center seeks applicants for a full-time Senior Accountant to join our Finance team and support the CFO in carrying out the duties of the Finance Department. The Senior Accountant manages the day-to-day operations of the organization's general and program-specific accounting activities.

DUTIES & RESPONSIBILITIES INCLUDE:

General Accounting:
• Supervise Accounting Clerk
• Responsible for accurate recording of accounting transactions and reconciliation and analysis of general ledger accounts.
• Maintain General Ledger accounting software, including new account creation and year end closing process.
• Review daily sales journal entries.
• Reconcile daily Tessitura (operations software) credit card activity with bank deposits and investigate any variances.
• Research and follow up on NSF checks and credit card chargebacks.
• Review pledges receivable accounts and follow up with appropriate personnel on aged accounts.
• Manage Accounts Payable. Perform vendor maintenance, collection of Forms W-9 and annual Form 1099 processing. Oversee invoice coding, approval, and check printing. Record ACH and wire transfer payments.
• Review bank account reconciliations.
• Prepare monthly sales tax analysis and submit the form and payments electronically to the State of Vermont.
• Manage corporate credit card activity.
• Track stock donations and record related journal entries.
• Review restricted contributions for purpose and collect supporting documentation for the financial audit. Record monthly grant allocations and reconcile deferred revenue accounts.
• Fixed Asset reporting. Monitor and prepare budget to actual cost analysis and calculate depreciation.
• Assist in preparing for the annual financial audit and act as primary contact for documentation requests.
• Import budgets into the accounting software.
• Consider ways to improve internal controls, processing, and reporting. Document procedures.
• Other financial analyses and tasks, as requested.

Interdepartmental Program Accounting & Support:
• Assist and train non-accounting staff to gain a better understanding of and compliance with accounting procedures. Develop good working relationships with operations staff as the primary liaison between Finance/Operations/IT.
• Review artist contracts. Work with Programming to determine foreign status for backup withholding and obtain all appropriate documentation. Prepare payment requests per the terms of the contract and secure payment receipts.
• File quarterly and annual Form 1042 returns for foreign artist backup withholding.
• Provide support to Box Office management and supervisors to review and update accounting procedures.
• Work closely with IT staff on any accounting related Tessitura issues, including program conversions, setting up new payment methods and funds.
• Manage our partner Cultural Pass college ticket-access programs, including reviewing monthly invoices and payment applications.
• Reconcile accounting for school programs activities with Education including tracking invoices, reviewing deposits, revenue recognition, and deferred balances.
• Record monthly FlynnArts revenue and reconcile deferred FlynnArts revenue accounts. Review prepaid FlynnArts expenses and allocate in the appropriate month.
• Prepare various reports as needed for special projects and grants.

Other:
• Assist with Front Desk and phone coverage.
• Provide backup for other Department staff.

QUALIFICATIONS:

• Accounting Degree and at least 4 years of experience or equivalent combination of education and experience in related duties.
• Possess knowledge of general accounting practices and procedures and the ability to analyze and interpret basic accounting records.
• Strong computer skills, including experience in Microsoft Office and spreadsheet applications.
• Outstanding organizational skills with attention to detail and accuracy in work.
• Ability to communicate clearly, concisely, and respectfully with others.
• Ability to maintain good working relationships and provide excellent customer service.
• Flexibility and ability to prioritize tasks to meet deadlines.
• Ability to work independently as well as a member of a team.

TO APPLY:

Send cover letter & resume by March 18, 2016 to:
Flynn Center for the Performing Arts
Human Resources Department
153 Main Street
Burlington, VT 05401
Email to: HResources@flynncenter.org
No phone calls, please. EOE

TEACHING ARTISTS

The Flynn Center seeks Teaching Artists in Dance, Theater, and Music. We're looking for highly skilled and empathic individuals for current and future openings on our teaching faculty. We offer courses at the Flynn Center for community members (all ages), as well as in schools through our School Programs.

CURRENT OPENINGS:

FlynnArts Classes
• Accepting resumes for any genre
School Programs
• Dance Integration in Schools

DUTIES & RESPONSIBILITIES INCLUDE:

FlynnArts Classes
• Planning and leading classes
• Collaborating with other instructors and administrators
• Evaluating and refining courses
School Programs
• Knowledge of or willingness to learn the Flynn's Words Come Alive program
• Planning and co-teaching arts integrated curriculum with educators
• Evaluating and refining work with the teacher

QUALIFICATIONS:

• Several years of relevant teaching experience
• Familiarity with youth and child development and classroom management
• Strong communication skills
• Team player who is responsive to deadlines
• Familiarity with standards and curriculum planning (School Programs)

Although current teaching openings include dance integration in schools, new openings arise regularly, and we go through submitted resumes before posting positions. It is to the benefit of an interested teaching artist to submit a resume and example descriptions of genres/courses taught at any time so we have your information on file.

TO APPLY:

Send cover letter & resumé to:
Flynn Center for the Performing Arts
Human Resources Department
153 Main Street
Burlington, Vermont 05401, or
Email to: HResources@flynncenter.org
No phone calls, please. EOE

TEACHING ASSISTANT VOLUNTEERS

The Flynn Center seeks Teaching Assistant Volunteers for our classes and summer camps. We're looking for bright, kind, efficient, and attentive individuals for current and future openings as summer camp or after school class assistants. This is a great way to obtain college credit or high school volunteer credit hours.

CURRENT OPENINGS:

• Classes
• Summer Camps

DUTIES & RESPONSIBILITIES INCLUDE:

• Helping Teaching Artist to lead class/camp activities
• Redirecting disengaged students
• Modeling enthusiastic participation
• Monitoring lunch
• Leading after-camp-care activities
• Set-up/clean-up

QUALIFICATIONS:

• An affinity for and experience working with children
• Interest and experience in the performing arts (dance, theater, music, puppetry, film, etc.)

TO APPLY:

Download Application for Summer Camp Teaching Assistants

To fill out the application, you must download and save a copy

Flynn Center for the Performing Arts
Human Resources Department
153 Main Street
Burlington, Vermont 05401, or
Email to: HResources@flynncenter.org
No phone calls, please. EOE

 

 

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Flynn Center for the Performing Arts

Flynn Center for the Performing Arts
153 Main Street, Burlington, Vermont 05401
Tickets: 802-863-5966, voice/relay calls welcome
Administrative Offices: 802-652-4500 (P) 802-863-8788 (F)
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